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Perform CRUD Operation in SQL from SharePoint: A Simple Guide

Connecting SharePoint to a SQL database sounds like a tech-heavy task, but in reality, it's very doable—even without writing a ton of code. If your organization uses SharePoint for managing data and you want to connect that data to a SQL Server, you're in the right place.

In this blog, we’ll explore how to perform CRUD operations in SQL from SharePoint, using both low-code and custom-code methods. Whether you're using Power Automate or SharePoint Framework (SPFx), we’ve got you covered.

What Are CRUD Operations?

Before we jump into the how, let’s break down what CRUD means:

  • C – Create (Add new data)
  • R – Read (Get existing data)
  • U – Update (Edit existing data)
  • D – Delete (Remove data)

Performing these operations from SharePoint to SQL helps centralize data and lets your teams work more efficiently across platforms.

Method 1: Using Power Automate for Low-Code Integration

Power Automate (formerly Microsoft Flow) is a super handy tool that lets you automate workflows without writing a line of code. According to Innoventix Solutions, you can easily connect SharePoint lists with a SQL database using prebuilt connectors.

 How It Works:
  • Create a SharePoint list (this will be your data source).
  • Set up a SQL Server database (Azure SQL also works great).
  • Use Power Automate to create flows that:
    • Insert new SharePoint items into SQL.
    • Update SQL records when SharePoint list items are edited.
    • Delete SQL records when SharePoint items are deleted.
Pros:
  • No coding needed
  • Easy for business users
  • Great for basic use cases

Method 2: Using SharePoint Framework (SPFx) for Advanced Use

If you’re a developer or need more control and customization, using SPFx with APIs is your best bet. The team at C# Corner outlines how you can build React-based web parts in SharePoint that connect to an Azure SQL database.

How It Works:
  • Create a REST API (hosted in Azure or on-premise).
  • Connect that API to your SQL database.
  • Use SPFx to create a front-end interface in SharePoint.
  • Perform CRUD operations directly through API calls.
Pros:
  • High flexibility
  • Real-time data updates
  • Great for complex business logic

Enterprise Scenario: Hybrid Integration Model

As shared by TatvaSoft, organizations can use a hybrid model where SharePoint acts as the UI and SQL Server works as the backend data store. This setup is ideal for companies needing a centralized system without sacrificing flexibility.

You can build middleware services that sync data between SharePoint and SQL using triggers, APIs, or custom connectors—providing both performance and scalability.

Best Practices

  • Use environment variables in Power Automate for easier management across dev, test, and production.
  • Secure your APIs with authentication when using SPFx and Azure.
  • Document your flows and architecture for future maintenance.
  • Use error handling in Power Automate to catch issues before they affect users.

 

FAQ: Perform CRUD Operation in SQL from SharePoint

1. Can I connect SharePoint directly to SQL Server?

Yes, using Power Automate or custom APIs, you can connect SharePoint lists to SQL databases and perform CRUD operations.

2. Do I need to know coding to perform CRUD operations?

Not necessarily. With Power Automate, you can set up data flows without coding. However, for more advanced needs, some coding using SPFx or REST APIs may be required.

3. Is it secure to link SharePoint with SQL Server?

Yes, as long as you use secure connections, proper authentication (like OAuth or Azure AD), and data encryption.

4. Can I perform CRUD in Azure SQL from SharePoint Online?

Absolutely. Using SPFx and Power Automate, you can interact with Azure SQL databases from SharePoint Online efficiently.

5. What is the best tool for CRUD operations between SharePoint and SQL?

It depends on your needs:

  • Use Power Automate for simple, low-code workflows.
  • Use SPFx with REST APIs for complex, custom solutions.

Final Thoughts

If you’re looking to perform CRUD operations in SQL from SharePoint, you’ve got options—whether you prefer a simple, no-code setup or a fully customized experience. Tools like Power Automate make it super easy for non-developers, while SPFx and REST APIs give developers the flexibility to build exactly what’s needed.

Connecting SharePoint and SQL lets your team work smarter, keep data in sync, and build scalable solutions across your organization. Ready to integrate? Now you know how to get started!

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